Attendance: Frequently Asked Questions

What do I do if my child is ill and cannot attend school?

On the first day of absence please contact the school office on 01788840600 and leave a message if you are unable to speak to someone directly. If your child’s attendance drops below 95% we may ask for medical evidence and written notes to be provided on their return to school.

If your child has a chronic illness, persistent or recurring health issues, we appreciate absence from school may be unavoidable. Please make an appointment to see the attendance team in school or your child’s head of year to discuss how we can support your child. Please keep us updated by providing written evidence of medical appointments wherever possible

Sometimes my child is late. Is this ok?

Being on time to school is a legal requirement for school students.

If students are persistently late, they may miss vital information given in the mornings and may become confused or disengaged with their learning.

Students will be recorded as late and an explanation noted on the register. This will be monitored by the school and if it is persistent, parental meetings will be arranged.

Persistent, severe or unexplained lateness can be classed as unauthorised absence and may be referred to the Local Authority.

My child has a medical/dental appointment in school time. Should I re-book it in non-school time?

Ideally medical appointments should be made outside of school times. However, if this is not possible, we request that appointments are made after 10am and your child comes in to school before and after the appointment or appointments are made for after 2pm.

My family religion means my child needs to miss some days at school. What should I do?

Please inform us in advance when absences will be required for days of religious observance.

I would like to take my child out of school during term time for a family holiday. Is that ok?

The Headteacher can only authorise absences in exceptional circumstances.

Leave is unlikely to be granted for the purposes of a family holiday. If the Headteacher grants a leave of absence, it will be for the Headteacher to determine the length of time a child can be away from school.

If you apply for holiday leave, please do so before booking to avoid disappointment.

Absence must be recorded as unauthorised if a leave of absence is not completed before the period of absence – this cannot be authorised retrospectively.

The government have provided the school with strict criteria which they must follow – guidelines relating to this are on the back of the application form.

Leave of absences which are unauthorised should not be taken. If they are, parents are committing an offence and, in some cases, may be subject to a Fixed Penalty Notice or prosecution.

What is an unauthorised absence?

An absence that is not explained by the parent oris not agreed by the school

Where attendance of a student falls below 95% and medical evidence is not provided to explain each absence or a written note from parent/carer is not received for each absence if medical evidence is not appropriate.

Persistent or severe levels of absence will be referred to the Attendance, Compliance and Enforcement (ACE) Services – renamed to Warwickshire Attendance Service (WAS) in January 2019. Contact will be made with families by this service to find out why absence is high and will offer support to help with issues that are preventing full attendance.

If absences and/or lateness persists, WAS may enforce attendance through legal interventions (Fixed Penalty Notice and/or prosecution). In extreme circumstances, this may result in a Parenting Order or imprisonment.

What do I do if my child does not want to attend school?

Try to find out the reason they do not want to attend school.

Contact the school by emailing/calling your child’s tutor, pastoral leader or one of the attendance team to discuss any issues we may be able to help with.

Try to establish routines so a calm environment is maintained in the morning that may help to tackle anxieties your child is feeling.

Praise your child for their efforts in school.